Features
What the app can do
Document storage
Store various document types, including word-processing files, emails, PDFs, images and spreadsheets
Searching an entire storage space by keywords and tags
Search the content of file and fast retrieval of the searching result
Monitoring who is viewing documents and when
Track and report edits being made to documents by statistic
Versioning of edited documents
Backup and retrieve previous versions of edited documents for failure recovery
Represent editing history of a document by a graphical tree
Defining and managing business workflow
Define a route that document will send to and the action needed to follow like comment and signature with a specific deadline
Allow user to trace the progress and where the document is like checking parcels in TAO BAO
Mobile oriented document operations
Simple user interface with large document icon and button
Make use of touch-friendly features of mobile device, user can simply send and upload documents with the flick of your finger like drag and drag
Generate QR code to share document to external user instantly
Support user to capture documents by camera and classify them by tagging
Wi-Fi printing
View document with a larger font size
To fit with the size of the mobile device, instant document editing features like merging and slicing will be provided
Security
User login
Restricting access to certain documents by permission setting
Encrypt document while uploading
Auto log out when the app is idle for too long
Limit the number of device allowed to use the system for each user, e.g. each user is only allowed to register at most 2 mobile devices
Calendar and user preference
All deadlines of the document that need to handle will be shown in a calendar to fully utilize the business workflow
Have notification to remind user when the deadline approaches
Allow user to prioritize the documents and sort files by tag, name or date
